It makes it possible to migrate both a single user as well as domain users data to Office 365 from G Suite. This is possible through the use of several tools offered by Cloudiway (the file migration tool and the site migration tool) and carefully planning your migration path. The most significant feature of Office 365 that gives it such a wide variety of users (from big enterprises to individuals) is Offline access. During migration, access rights are prioritized over location, so any shared files which have been organized into other folders within a Google Drive will be bundled together into OneDrives Shared with me area. Step 8: Once the process completes successfully, download the migration report. Step 4: Carefully fill out the details for G Suite as a Source. If you followed the suggestion, it will be verified automatically. Step 5: Now, move to the Destination Screen and fill out the details carefully. At worst, the wrong migration path can lead to an unsatisfactory migration that may need to be restarted from scratch, costing time and money. No data is overwritten, and no data is duplicated. All Rights Reserved. None of it will be manipulated after the migration is completed successfully. This tool automatically creates Outlook profiles for PCs via a command line, saving the hassle of manual creation and the time involved. It provides a better experience when working with smartphones or tablets. It lets you work offline and later synchronize everything to the cloud. You can combine your cutover migration with pre-staging, if required. The platform provides a flexible approach to data migration, making it suitable for migrations of all sizes and complexities. You need to have an MX record at the created domain. Below is a general checklist to help you plan for migration. It means that the software and data are centrally hosted and accessed by clients using a web browser and internet connection. Our company has been developing high-quality and reliable software for corporate needs since 2008. Allows more time before final cutover, avoiding tight deadlines. For example, if Bob sends an email to his colleague, Chloe, from his source address bob@source.com to chloe@source.com and a week later, after migration, chloe@target.com replies to Bob, the Cloudiway platform has already updated SMTP header in Bobs original email in her inbox, so her reply will be sent to bob@target.com. These are just some of the tasks that must be addressed to ensure a successful migration process. Google Drive files can be embedded in Google sites, but file owner information is not stored within the links, making it impossible to assign an owner and give permissions during migration. This strategy is the simplest to implement. Step 2: Select G Suite and Office 365 as Source and Destination respectively. Please get in touch if you would like this functionality. Nobody likes change particularly the uninformed, untrained user. You can use Cloudiways file audit tool to identify folders that are heavily shared, then direct their migration to either SharePoint or OneDrive. You have full flexibility over how a partial archive is created. For example, if you create two target Office 365 connectors, you can migrate 200 users concurrently and reach a throughput of around 1 TB per day. When a file is attached to Google Groups content, it is migrated. However, before migrating your data, make sure all the users are provisioned in Office 365. Copyright 2007 2022 EmailDoctor. Another Migration Scenario: How to Switch from Office 365 to G Suite? You can use the audit results to decide whether you wish to migrate any files or folders to SharePoint Online. Its therefore important that you notify your users that any groups they have created cannot be migrated unless this new user is added. We recommend that you run this audit as many times as required prior to migrating to ensure your migration list is fully prepared and ready. Many mail systems can heavily throttle users. Visithttps://apps.cloudiway.com to create a no-obligation migration account today. After migration, the documents are split so that the document of each user created is in their private OneDrive area. Automatically generated menus (created with the Automatically organize my navigation option within the Configure navigation pop-up of any menu) are not migrated. The on-demand migration engine allocates the capacity that you need to migrate the volume of data of your choice in the time slot you have allocated. Taking time to audit the source system is a requirement for a successful migration. It also checks the G Suite credentials to ensure migration can begin. A migration might also involve a domain name move, and these processes will need to be addressed before, during and after migration. In this case, during the days or weeks leading up to your cutover, you would migrate all mails, files, sites and groups older than, say, a week or a month, along with calendars and contacts, then on the day or weekend of your cutover, you would run a quick delta pass to migrate the remaining items. Migrating business users from their usual email system and business tools to a new system can be a daunting task for all involved. This ensures a group is only migrated once. The Cloudiway platform typically sees throughput between 200 Mb and 300 MB per user per hour. The planning checklists included will help any business save time and money through each stage of migration. During the days or weeks leading up to your cut-over, you would migrate all items older than a week or month from mailboxes, Google Drives, groups, sites and vaults, then on the day or weekend of your cutover, you would run a delta pass to migrate the remaining items. This white paper aims to provide a technical overview of considerations such as migration time, approaches, speed, and security, as well as an overview of what can and cannot be migrated. The Cloudiway platform uses all available resources to provide the fastest migration possible and can support both small and large migrations. Prestaging is also an option on the Cloudiway platform. If your target already contains files and one has the same name as a file in the source, you have the option to overwrite it or preserve it. This change in file organization is rarely the desired outcome. Whichever migration path you choose, Cloudiway provides all the essential features outlined elsewhere in this whitepaper. Cloudiways migration platform helps businesses perform elaborate technical migrations through a simple SaaS interface. Most plans come with both the cloud & desktop applications. The following items are not migrated. global address list synchronization (GALSync). ), Post-migration tasks identified and included in migration plan, Any tweaks to end user local email clients identified and included in plan, Any MX record updates identified and included in plan, Any global address list updates to be made identified and included in plan, Outlook profiles recreated at destination, if required, Identify and find manual workarounds for any items unable to be migrated (eg, custom site gadgets, native Google file formats), Cloudiway develops a SaaS-based platform that allows Information Technology businesses to migrate mailboxes, files, drives, groups, teams, conversations, and more between different tenants and collaboration tools. Office 365 mail doesnt offer labels, so storage for each email is limited to one folder. Cutover strategies involve migrating all data over a weekend, ready for your users on Monday morning.

This gives an average throughput of around 500 GB per day with a constant migration of 100 concurrent mailboxes. Take note of the source and target system details, the size and type of data to be migrated, and the timeframe for migration. Cloudiway offers you additional flexibility in your approach to a staged migration. Components are modular, allowing you to purchase only the tools you need to ensure all data migrations remain cost-effective. Only the first two levels will be migrated. This is a useful tool which provides a complete picture of sites that Cloudiway has access to migrate and avoids typos or spelling mistakes in long URLs. You can select and implement any method as per your preference. Therefore, any folders with alternative targets will take priority. Enterprise coexistence is a suite of communication tools that run independently of migrations. Complex migrations can be completed without disrupting end users. Thats why G Suite to Microsoft Office 365 migration is so common nowadays. Moreover, the tool also provides date filters and the option to select data category during the migration process. However, they are unable to find a reliable method to do so. The auditing tool helps you identify potential errors prior to migration, such as unfound sites or broken items. When it does begin, the Cloudiway platform will attempt to migrate 10 GB of data per user, then sleep for 6 hours and automatically restart the migration where it left off. They let you perform common tasks such as creating documents, email management, team collaboration, etc. A general data migration checklist is included at the back of this document to help you plan for a successful migration from G Suite to Office 365. Consult with staff so they are aware of the full migration process and when its due to take place. G Suite excels in mobility, speed, and integration. Halfway 2019, Microsoft delivered on its promise and stated a method to migrate G Suite to Exchange Online using the EAC( Exchange Admin Center). The Cloudiway mail migration platform uses the first label applied to an email and creates a folder with the same name, where the email will be stored. Cloudiways migration platform is both reliable and secure, with free support to help you during migration, plus fully scalable and flexible migration tools to meet all your migration scenarios. A typical migration to overcome the problem outlined above would follow the order: Without fully planning a mail migration from start to end, steps can be missed out or misunderstood and performed incorrectly. I love to help you with challenges while dealing with technical jargon. Every migration is different, so you might want to add further items to the bottom if you have other considerations. The Google menu control can contain text. After a mail migration, Outlook will download all migrated mailboxes the first time users access their mailboxes. In addition, Cloudiways SaaS-based migration platform is installation-free, saving you time, effort and end-user interruption. This strategy is useful for migrations with large volumes of data (very full mailboxes or many Google Drives) and you estimate that you wont be able to do your migration over a single weekend. Google Site menu depth is unlimited, whereas by default, SharePoint is limited to two nodes. As a result, migrations require no additional software installation or overhead, and migrations can be performed securely and quickly. Therefore, a mailbox with 1,000,000 small emails will be slower to migrate than a mailbox with 1,000 large mails containing attachments. This isnt ideal for Google Drive users who have reorganized files shared with them into folders. Office 365 uses throttling policies to limit the resources consumed by a single account. And even if the migration is a success, how do you get your users on board with embracing the new products? Step 6: Now, choose the option to get list of users to migrate from G Suite to Office 365. In addition, all users must be provisioned, otherwise the migrated items have no inboxes or OneDrives to be copied to. However, to save time, effort and ensure the successful migration, it is suggested to use the migration tool. Ask end users to get in touch if they have any concerns about the migration process so that they can be addressed prior to migration. Thats why G Suite and Office 365 are so common nowadays. As a Chief Technical Writer, I know the technical issues faced by home and professional users. Usually, some extra data migration is possible before throttling begins. The Cloudiway platform uses the URL of the source group as the unique ID during migration. Well then, lets us start with the migration process. Office 365 must have enough licenses purchased to accommodate all users prior to migration. The Cloudiway platform is flexible enough to support all types of migration paths. We automatically delete inactive projects and/or accounts after 90 days, or upon request. Its also impossible for the Cloudiway site migration platform to determine where files are stored. For example, before a migration, a Google Drive folder called Project X is shared between three users. Yes, this tool guarantees 100% data security. This ensures that no data is duplicated, and for efficiency, only the changes are propagated. A staged migration allows you to migrate batches of data over the course of a few weeks or months. An informed user is a happy user! During mail migration, mailbox item count is also a factor. Can be performed in batches according to your needs. To benefit from using multiple connectors, every connector must have a unique migration account that isnt used for any other connectors. However, there are limitations. This option rewrites email addresses found in the header of mail being migrated and replaces source email addresses with their corresponding target email addresses. If end-user PCs need to have their settings tweaked after migration (for example, Outlook mail server access), ensure they have support available to either perform the tweaks or to help them through the process. Throttling is often unavoidable on both G Suite and Office 365, but being prepared for it and mitigating it through a planned approach can often avoid a lengthy migration disaster. Your migration strategy will depend on your business setup, type and size. Although the actual data migration process should be as transparent as possible to the end user, keeping them informed prior to migration is beneficial. We provide coexistence services, and batch migration of users, which you can define in any way you like. Another is that the admin password expires during the course of migration. This provides a solution to the challenging problem of file locations and sharing which are dealt with differently in each product (discussed later). The following components/features of a Google Groups can be migrated to Office 365 (groups or shared mailboxes). Staged migrations tend to be more complicated than single cutover migrations. GALSync automatically checks and updates user details, contact lists and group information stored in your global address lists on G Suite and Office 365. Most of its consumers are small and middle-level businesses and individuals. The data would remain online and accessible from each users inbox as an In-Place Archive folder.

The platform uses EWS (Exchange Web services) protocol; Microsoft theoretically allows throughput of around 300 MB per user per hour. An account that has impersonation privileges can impersonate 100 users concurrently. Pre-migration utility to create a comprehensive list of groups to be migrated, and automatic creation at the Office 365 target of groups or shared mailboxes as well as their members and permissions. Then click on. Any additional labels are ignored during migration. Additionally, the tool also allows users & user-group mapping and generates a detailed migration report after the process completes. It consists of three independent modules: Calendar free/busy manages cross-platform communication with no impact on the end user. Google limits migration to 2.5 GB per user per day. Step 7: Validate the users and click Start to start the migration process. The preprocessing task verifies that the mapping table matches the accounts declared in Google. Cloudiway will automatically convert popular file formats. And for clients who need more help, our migration experts can provide consulting services to ensure your migration goes according to plan. To do this, you can follow the steps given here. Other options include metadata migration and preserving all existing files at the target (by renaming any source files with matching file names when they are migrated to the target). It also detects Google Drive folders that are heavily shared and that are de facto good candidates for being migrated to SharePoint Online. If youve decided to archive older emails to avoid any network slow-down after migration, make sure their training or tip sheet has detailed how they can access their archives. There will be no duplicacy. Cloudiway are the only migration solution to offer a coexistence solution between G Suite and Office 365 for free/busy calendar queries and automatic global address list updates. These credentials are stored encrypted using AES 256. A users shared files and folders can be migrated to a SharePoint site while private files and folders are migrated to their OneDrive. Follow this checklist to minimize any hiccups: Its easy to overlook whats required on a target system prior to migration, particularly if its new to the business. How can you be sure that all data has been migrated? It provides a seamless connection between G Suite and Office 365 users who wish to look up free/busy time of users on either or both remote systems. The site logo is not currently migrated, but a solution is being developed so that it can be in future. These folders with specific destinations on SharePoint Online would need to be migrated prior to the general migration because Cloudiway only migrates a file once.