Where are the shipping labels, oh in an email, how do I print those out now?
Make sure to collect the actual sponsorships well in advance of the hackathon. You can pre-purchase and pre-print shipping labels (but make sure you have packing tape to attach them!). Dont be afraid to step out of your comfort zone a bit (trust me my legs always shake when I sing but I get hackers at the next hackathon ask if I am singing another song), Presenter 9 of 16 during opening ceremonies. Pick one as a primary goal, and another as a secondary goal. The value proposition is simple: let's get your product in front of people that are in need of something exactly like this. User experience? We have had Xboxes stolen Ask the hackathon organizers if there is a locked room where you can put the prizes. For tech companies, sponsoring a hackathon address both of those issues. What can you do that will a) wake up the audience from their stupor and b) stand out from the other sponsors? You will need to return this form along with your receipts in order to be We recommend keeping After the spread of covid-19, it has become extremely easy to get virtual event sponsorships for your virtual or hybrid event. How many participants and audience you are expecting? Ahhh yes, memories of lugging four Xboxes across a university campus in sweltering heat to a different building! Creativity? To the extent possible under law, Andrew Raynes has waived all copyright and related or neighboring rights to this work. The sponsorship funds are to By embedding intelligence in the cloud, network, edge and every kind of computing device, we unleash the potential of data to transform business and society for the better. Your email address will not be published. company office), provide a screen and projector, and arrange for refreshments. Even if they won't be able to help substantially with your budget, they'll be able to help with things like convincing university facilities that it's perfectly fine to hold an event that requires keeping a building open overnight. Communication APIs for SMS, Voice, Video and Authentication. We ask that as the organizer, you also act as the host of the party and introduce each presenter.
Contact the project lead to ask for a list of bugs or feature requests they'd like you to work on.
(no-one expects the Spanish inquisition! Please have attendees sign in with their names and email addresses, and send us this list with your expense form (see below). new grads vs first years) what are the pre-reqs (specific skills, degree type), why is your company awesome (in ONE slide with max 3 bullet points!) Wondering how to find sponsorships for a hackathon? 
Think there's someone missing? Do you want a combination of the bronze and silver package? We made sure to have at least a simple website up before sending out emails, to add some weight to the operation (IE, this isn't just some random dude emailing to ask for money). committers, employees of Eclipse member companies and and volunteers from the vast Eclipse community to help organize the %PDF-1.4 You need to write a sponsorship prospectus. Fill in your details below or click an icon to log in: You are commenting using your WordPress.com account. Change), You are commenting using your Facebook account. Recruiting is hard, both in terms of gaining exposure and figuring out who the good candidates are. You can also use a free online registration Remember to try and tailor the initial email to the company and to think about what that company will want to get out of the hackathon, a local startup will want something very different to Microsoft. xlu})8&EA
Think back to school some teachers just mark tougher than others! There should continuously be a few groups that are completely onboarded the prior year, who know how to run sponsorship and what organizations know what, to change to the upcoming years. A link to the current list of DemoCamps and Hackathons already scheduled can be found Ask for anything that can cut short your budget a little and get their name in the event. Powered by Jekyll. You can find tons of examples in the MLHs repository. Globus is a software-as-a-service and platform-as-a-service for research data management, used by thousands of research institutions and high-performance computing (HPC) facilities worldwide. SIGHPC offers competitive Fellowships, Awards, and Scholarships, as well as access to the latest HPC research, to students and professionals who are pursuing careers in HPC. If so, who do you notify and how? to find outside corporate sponsorship in addition to Foundation funding. Your judges and mentors may appreciate having the criteria ahead of time as well.
hubspot, you can add contacts to it as well as set up a sponsorship pipeline. Learn more at https://cloud.google.com/solutions/hpc. The same is true with judges. You may find that you need to split your judges up to get to all the hacks with enough time to evaluate and score them. This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. 1) Tech Companies (Google, Facebook, Microsoft, Yahoo, etc).
Sponsorship for a hackathon requires different amounts of funding. Let the hackers and your judges know the criteria. Find event sponsors work on maintaining and building long trustable relationships with all the sponsors you have met.
to have access to the location.
Hey everyone around me is packing up their booth, I guess I should too! Items such as give-aways, prizes, and Keep the record of all the potential sponsors for your future events. I love being the next presenter when the audience is getting restless and bored.
How do you raise something like that? Your email address will not be published. Lets create a crowdsourced 'Awesome List' of companies to contact when looking for sponsorship for a hackathon. There are many such event engagement ideas to provide your attendees and sponsors with something to look forward to. Sponsoring a hackathon will cost anywhere from $500 to $50,000 depending on the prestige, size, and sponsorship level. Identify which projects you'd like to hack on. Sponsors can take firms to next level by giving sponsorship for a hackathon. SIGHPC is the first international group within a major professional society that is devoted exclusively to the needs of students, faculty, researchers, and practitioners in high performance computing. Please be sure to respect this deadline and send your paperwork in promptly. 1X O`E~c!>``AAfq=)Y53>7_f5 0+trZpzDddVA 6?9 HdnHL^ MMm_n&'$W "%'M9 ;I^sV 7nIlT} 0|K-Y `|ll&/JV 'Sw7=, aG;SO The number of DemoCamps and Hackathon that Eclipse can fund is limited and will be awarded on a first-come, first-served basis, though we may need to limit
Is someone taking them home in their car? our primary weapons are APIs, Python code, and cloud! You can post it to the Discord or Slack channel, or have it displayed at the booth or on the hackathon website. 
Ive done it by taking 30 seconds instead of 4 minutes. Local start-ups (or, if a company wants to get its APIs in front of developers, start-ups in general) can often be a great fit since there's a good chance you can get the founders to come judge or hang out with the participants, but may have less immediate funding to offer; in general, secure most of your funding from well-known companies before reaching out to smaller start-ups; if nothing else, saying (though not directly) "Google and Microsoft are already lined up to sponsor; would you be interested in joining them?" Many Student Unions have a legal department dedicated to writing, amending, approving and enforcing contracts. help cover the cost of refreshments, snacks, and room rental only. Consider adding your official university affiliation to your website right at the beginning. Sponsors, even well-known ones, have bailed at the last minute before. Hackathons are live events that involve programmers and participants competing to solve challenges. Think of opening ceremonies as a pitch competition. Having presenters from more than one organization is encouraged and expected.
DemoCamps and Hackathons anywhere in the world. As a sponsor they are invaluable. This is an opportunity to find out whether your documentation is complete, whether there are features missing, or whether you ahve the right tutorials to help a beginner. <> The HPC jobs can be easily configured to support many instance types including GPU, Preemptible and any number of memory & CPU configurations. Mobile oriented banking.
We lost 30 minutes of judging time. The NSF funded Science Gateway Community Institute (SGCI), connects people and resources to accelerate discovery by empowering the science gateway community. So, post-event engagement is extremely important for sponsorships.
Remember, the hack organizers are probably exhausted, and you may be as well, not the best time to get angry (my co-workers will tell you that I have been known to vent to them when things are really messed up). We've been able to get discounts from new restaurants in the neighborhood, laptop stickers and web hosting(that I can remember). When speaking to tech companies, we made a point of getting either places that students are already excited to work for (Google being the prime example) or those with a reputation for treating developers well. Local county/city council. Attendees and presenters should be encouraged to register their participation on the There are typically four reasons to sponsor a hackathon: You may want to do all of the above, thats fine, but if you do, rank those goals!
The latest technology news and information on startups. Twice each year, the Eclipse Foundation invites individuals to organize and attend Eclipse Set an event tech trend and make your hackathons go popular. Even when I am angry with them, I dont yell at them. Happy hacking and hey in addition to my work at AI Gaming, I do some developer relations consulting, so reach out if I you need help! Mission: To enable discoveries that advance science and society through the application of advanced computing technologies. The last thing they want to do is spend 2+ hours listening to executives and recruiters drone on about the size of their company, or the parameters required to use their API. You can host it a company location, but everyone needs to be able
I love being sponsor 8 of 15. How much time do you have on stage when you announce or congratulate the winners? you want a room number, a cell phone number, or instructions like find one of the organizers in a pink shirt with a walkie talkie). Here are a few questions you can ask ahead of time to make everything run a little more smoothly: TIP: If the hackathon is running late and you are freaking out because you have a flight to catch, talk to the organizers, they can usually help you out by either announcing your prize earlier or getting someone to present the prize on your behalf and send you the pictures afterwards. Build relationships with past sponsors as well as existing ones. You need to think about long-term relationship building with your sponsors. It is difficult, almost impossible to do all of them well. You want the hackers to use your tech, help them! The safe thing to do here is to get checks (or payments, however you're processing it) from sponsors at least a couple of weeks in advance. Designed by Elegant Themes | Powered by WordPress. An expense form will be emailed to you. Sponsoring a prize category?
Here are some tricks that every hackathon organizer should keep in mind when finding sponsors for a hackathon. Let me tell you this, the best way to find sponsors for the hackathon is within your team. Keep it short! Yes it was, I have been to many, many hackathons, and I have seen many, many things go wrong. If it is a numbered system what is the layout? The problem is they are all ready to hack. by Manali Singh | May 12, 2022 | Event Sponsorship | 0 comments. I was thinking that
Bespoke travel software passionately made in the UK. Finally, the email was sent from a person rather than from an organization, in an effort to make a personal appeal and begin building a relationship with the potential sponsor. During the event, tell people how to get involved in the Eclipse community (forums, Bugzilla account, etc.). During such events, sponsorships are a complement to innovations and help to make your event successful. You are responsible for providing a screen and projector for the demos. Here, event management software companies will be a great help to you. A couple of helpful tips: We are often so focused on the hacking time or judging that closing ceremonies are an afterthought. This is a core element of the hackathon budget, as well as how the hackathon runs overall. Leap Motions mission is to remove the barriers between people and technology. Even something as low as $5 or $10 creates a barrier to entry. Energy drink companies are the cleanest example of this, but there are others: what sort of products are trying to sell their goods to engineering students/hackers and would be interested in free advertising in exchange for their goods? 
The bank of the future, today. Allow users to use email to sign up for your event rather than requiring them to edit the wiki page. Join the SIGHPC Community today! Dont forget some of the extras that come with it. Include the sponsors who did not contribute to the particular event. Google Clouds flexible and scalable offerings help accelerate time to completion, so you can convert ideas into discoveries and inspirations into products. 2011. We limit the sponsorship I was tempted to leave this out, because its sort of my personal secret to success. Estimote Beacons real world context for your apps. (LogOut/ . TACC designs and deploys the world's most powerful advanced computing technologies and innovative software solutions to enable researchers to answer complex questions like these and many more. A list of potential sponsors for hackathons. I found the quickest way to identify a winner was to have each judge use their personal scores to identify their top 2. Note: This is a sample tier system with addons. Please contact democamps@eclipse.org to register your DemoCamp or Hackathon, apply for funding or for more information. For us, this was the Resume Drop: at $1,000 or above, sponsors received a resume pile of all participants who opted in, making contacting and reaching out far less of a pain.
Hackathon addresses real-life business issues and social problems. How have you done things at your school? Will there be a chance to take a photo on stage with the winners? Microsoft offers a good one! If you are looking for help with your developer relations work or you are interested in having me speak at your event, reach out on Twitter or LinkedIn.
The DurHack19 Sponsorship Deck can be found here.
Recruiting? This can be done on the wiki, a web page, or any photo sharing site Where do we leave the boxes so the shipping company can find them tomorrow? GitHub is version control platform for the everyday coder. helps establish your credibility as you raise funding. We encourage you to help promote the party to the local Eclipse community and recruit presenters. 
28 You will always have the latest computational technology at your fingertips. There's some sense of responsibility here for getting sponsors that fit in.
or is there a theme such as social justice, diversity, or thinking green that affects scorting? When the shipping company shows up and cant figure out where the boxes are who can they call?
7 0 obj If the prizes are in a locked room who can let you into that locked room before closing ceremonies so you have the prizes to give the winners? For tech companies and VC firms, we had a far higher success rate for funding if we first got introduced through a student that had interned or was interning at the company or through a professor who had worked or done research with them. Assuming the company responds, send a longer email detailing the exact value proposition and the possible ways that a company could get involved (sponsor a custom prize, bring a judge, etc). Globus is an initiative of the University of Chicago. People grow and get promoted in their respective organizations. Tip: Your pitch and presentations matter. Spinoff companies from your university/department. here. Being perceived as hacker-friendly helps get participants excited about working for your company; when participants do apply, they've certainly got at least one project under their belt.
I can complain later in a feedback email post-event. Hackathon has advanced to online formats, after the Covid-19 pandemic. AstonHack has done 3 tiers within different tier prices: This is the best tier which will provide the most amount of abilities in the hackathon. Your university/department, most hackathons manage to get their Computer Science department (or equivalent) to put in some money, especially to help with a new hackathon. Protecting your evangelist/advocates : Part 1 Have a plan to get home postevent, best laid plans of mice and men often go awry, Collect feedback on your product and documentation, Monitor the Slack or Discord channel for questions about your tech, Have online resources readily available for those who miss the workshop, Have a shortened URL or QR code at the booth or on swag to direct hackers to those online resources. Give yourself 2-3 minutes to pitch to the audience. Hosting Hackathons: Getting Awesome Sponsors. Save my name, email, and website in this browser for the next time I comment. travel expenses are not covered. <> Make the opening ceremonies more fun for everyone including yourself!
Each judge or judging group presents #1 hack, and we decide on a winner as a group. You must post pictures online after the event. Add them here! Further, Students who are passionate enough about building stuff that they're willing to spend a weekend without [much] sleep are an appealing group of students to be hiring. The Computer Science department or CS clubs may also be game for sponsoring if you need it. How and when will you receive the list of teams to judge (table numbers to visit or timeslots teams signed up for?) What sort of person are you hiring (e.g. This is the most common tier which will provide the stable amount of abilities within the hackathon. Add the project, bugs, and features you will be hacking on to your event page. If your primary goal is to get feedback here are the sponsorship package options you should consider: Is there something you want to do that is not listed in the sponsorship package? If you found this post helpful, you may want to browse through the rest of my developer relations posts. What is a hackathon? You dont want to accidentally give the prize to a team that didnt enter your category just because you read table 38 when it was actually table 39! For example, ask them to provide hackathon merchandise, dinner, or internet connectivity. If you cant win them over in 2-3 minutes you probably need to re-work your pitch. Change), You are commenting using your Twitter account. Companies gain exposure by giving tech talks about their APIs and sending their developers to come hang out/answer questions/participate as judges. Your goal (or at least ours) is to maximize turn-out. to $20/attendee, so if (for example) you have ten attendees the limit is $200 USD. be completed. To be fair to all hackers, once you have done the math, set a timer to determine exactly how long you spend with each team. One of the popular sponsorship ideas is to give the unique event theme and provide your sponsors a space in your virtual theme. Your hunt for sponsors is not limited to one event only. A little work ahead of time reduces stress when you have a fixed amount of time to pick your winner. I ran into an issue where one of our program managers did the sponsorship negotiation and sorted out all the shipping, and they emailed the list of teams to them instead of me during the hackathon, since they had been the primary point of contact.
We included a line or two in the email about the exact value proposition (IE, "because you're recruiting on campus and this is a great way to get the word out about your company"), both to ensure that there was at least some hint of the value proposition and to avoid the impression that this was a mass email we were sending to hundreds of potential companies. In the future, you will be organizing more hackathons. If you would like to organize a camp or a hackathon, you choose the place, set the time, organize the venue (maybe a local pub or Do you need to provide the name of the winner to the hackathon organizers before you present the prize at closing ceremonies? Such innovations can benefit society in multiple ways. Such events run for one day or maybe two to three days- it all depends on crowdsourcing solutions and innovation. %
If you're going to have tiered sponsorship, here's what you should do: Ignoring unsolicited emails is ridiculously easy. That way when something goes wrong like you cannot find a specific team, its 30 minutes late and you havent got the list of teams to judge yet, or you need an extra 20 minutes because you got more entries than expected, you dont have time to spend running around trying to find out who can help you, Where are the prizes stored during the hackathon itself?
On your individual event wiki page, use the language that will be used in the presentations. 1 0 obj Makers of the Myo Gesture Control Armband. Sometimes companies dont want to give money for sponsorships. At Penn, the Weiss Tech House is a hub for studententrepreneurshipand was a natural partner for us to work with, providing free space as well as offsetting all security-related costs.
Otherwise you might spend too long at the first projects and be rushed at the later projects. Recruiting Penn Engineers: A Case Study . Where are closing ceremonies? Hackathons can't run without sponsors, and getting sponsorship is one of the hardest challenges you will face, but below you will find a few helpful comments on how to get started.